CITY
OF ALMA AUDITORIUM POLICY
914 MAIN STREET
ALMA NE 68920
(308) 928-2242
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AUDITORIUM RENTAL AGREEMENT
**3 DAY PRIOR NOTICE
REQUIRED**
“NO
SMOKING”
ALL RENT AND DEPOSITS TO BE PAID
IN ADVANCE. THE DEPOSIT WILL BE MADE AT THE TIME THE AUDITORIUM IS
RESERVED. THE RENTAL FEE WILL BE PAID WHEN THE KEY IS GIVEN TO THE
RENTER. IF RENTER FAILS TO PICK UP THE KEY DURING
BUSINESS HOURS AND A CITY EMPLOYEE MUST DELIVER THE KEY DURING
NON-BUSINESS HOURS, INCLUDING WEEKENDS, RENTER WILL BE REQUIRED TO
PAY A FEE OF $50.00 TO COMPENSATE CITY FOR EMPLOYEE’S OVERTIME.
THIS NON-REFUNDABLE FEE OF $50.00 IS DUE AT THE TIME OF RECEIPT OF
THE KEY AND SHOULD BE PAID TO THE CITY EMPLOYEE. THIS APPLIES TO
ALL RENTERS, INCLUDING NON-PROFIT ORGANIZATIONS.
DEPOSITS & RENTAL FEES:
The
following fees for rental use (per renter-per day) of the
Auditorium shall apply:
-
Educational
Purposes:
$10.00 plus $50.00 deposit
-
Private, Social, and Recreational
Purposes $35.00
plus $100.00 deposit
-
Public and Private Commercial
Purposes
$50.00 plus $150.00 deposit
-
Public and Private Commercial Purpose for
Profit $100.00 plus $150.00 deposit
Tables and Chairs – Included
in the rent of the building. No tables and chairs may leave the
premises without prior approval by the City Clerk. In certain
cases, tables may be rented for $5 each per 24-hour period and
chairs may be rented for $0.50 each per 24-hour period. No
deposits shall be required on tables and chairs.
Towels and washcloths are
available for use as a convenience to the renter. The caretaker
will wash and dry the towels and washcloths.
ALCOHOL:
In the event alcohol is to be
served during the rental period, it shall be the responsibility of
the person(s) renting the facility to provide the City with
evidence of the appropriate permit authorizing the sale of
alcohol. It shall further be the sole responsibility of the
person(s) renting the facility to ensure compliance with all laws
and regulations set forth by the State of Nebraska and the
Nebraska Liquor Control Commission.
THE ABOVE DEPOSITS ARE MINIMUM
DEPOSITS. THE MINIMUM DEPOSIT SHALL APPLY IN ALL CASES,
EXCEPT FOR THOSE EXEMPT ORGANIZATIONS LISTED BELOW. THE CITY
CLERK SHALL HAVE AUTHORITY TO SET A MAXIMUM DEPOSIT AT THE TIME
THE AUDITORIUM USE PERMIT IS ISSUED.
THE DEPOSIT SHALL BE REFUNDED
PROVIDED THE FOLLOWING IS DONE:
1.
All chairs and tables are
put away.
2.
All floors, including stage
floor and balcony bleachers, if used, are swept and wet mopped.
3.
All utilized toilet facilities are
cleaned, including picking up any trash from the floors, sweeping,
wet mopping, and drying the sinks.
4. The
kitchen, if used, is completely cleaned, including sink, floor, bagging and
putting all trash outside the building (2 yard container is
available to the auditorium) to be hauled away from the premises,
emptying the refrigerator, cleaning the counter tops and stove tops,
washing dishes and utensils, and putting items back in their
proper storage.
5.
The caretaker and the
applicant of the auditorium use permit shall inspect the premises
prior to the use by the permit holder and the caretaker and the
permit applicant shall agree in writing as to the condition of the
premises. After the permit holder has used the premises, the
caretaker and the permit holder shall again inspect the premises
and written notations will be made by the caretaker as to
deficiencies. Permit holder shall be allowed a second opportunity
to cure the deficiencies. A $15.00 surcharge shall be made by the
caretaker for a second inspection of the premises. If upon second
inspection of the premises, deficiencies still remain, caretaker
shall arrange for the deficiencies to be cured and the cost
thereof deducted from the deposit. Any remaining balance shall be
returned to the permit holder. If the curing of deficiencies
requires more than the deposit, the permit holder shall be liable
for the total cost thereof.
IF THE DEPOSIT IS
INSUFFICIENT TO CURE THE DEFICIENCIES OR TO REPAIR ANY DAMAGE TO
THE PREMISES OR REPLACE ANY DESTROYED OR DAMAGED EQUIPMENT, THE
CITY RESERVES THE RIGHT TO FILE SUIT AND ENGAGE IN ALL COLLECTION
ACTIVITIES REASONABLY NECESSARY TO REIMBURSE THE CITY ITS DAMAGES.
Due to the public service
nature of the following organizations, THESE ORGANIZATIONS WILL BE
ALLOWED TO USE THE AUDITORIUM AT “NO RENTAL FEE." THE DEPOSIT SHALL BE PAID AT THE TIME
RESERVATION IS MADE. THERE WILL BE NO “SET UP” THE DAY BEFORE.
IF “SET UP” THE DAY BEFORE IS NECESSARY THERE ARE TWO OPTIONS.
a.)
“Rental Fee Events”: Will
pay the rental fee for each day of use
“Non-Rental Fee Events”:
Will have to follow the “After 5pm” policy.
b.)
“After 5pm”: Each
organization may set up the day before “after 5pm” with the
understanding and agreement that if there is a request for rental
of the auditorium by another organization, the “set up” group will
have to make other arrangements.
1.
ALMA VOLUNTEER FIRE
DEPARTMENT
2.
ALMA COLONIAL VILLA AND
HARLAN COUNTY HOSPITAL
3.
AUDITORIUM UPDATE COMMITTEE
4.
CITY OF ALMA
5.
SENIOR CITIZEN CENTER
6.
LOCAL CHARITABLE AND
RELIGIOUS ORGANIZATIONS
7.
LOCAL CIVIC USES (ROTARY)
8.
SEMI PRIVATE OR PRIVATE USES
PROVIDING SUBSTANTIAL BENEFIT TO THE CITIZENS OF ALMA
THE CITY RESERVES THE
RIGHT TO VARY THE AFOREMENTIONED CHARGES DEPENDING UPON THE USE OF
THE PREMISES. IN THE EVENT OF CONFLICTING DATES UPON WHICH
VARIOUS PERSONS OR ORGANIZATIONS WISH TO RENT THE AUDITORIUM, THE
CITY CLERK HAS THE AUTHORITY TO DETERMINE THE CONFLICTS AND
SCHEDULING.
EFFECTIVE
IMMEDIATELY-THIS POLICY WILL BE STRICTLY ENFORCED.
PLEASE FOLLOW THE “NO
SMOKING” POLICY. THANK YOU!
